Employment information - Change of Circumstances

MyPKC Staff Portal

Managers should use MyPKC Staff Portal to submit Change of Circumstances for employees moving or changing contracts within the Council. This process improves accuracy as information is automatically uploaded from Resourcelink, making it much easier for you to complete a Change of Circumstance and leaving less scope for error. Changes are also being actioned more quickly as we are no longer restricted by Employee Approval Process (EAP) deadlines.

A list of the various Change of Circumstances, which must be submitted for approval on MyPKC Staff Portal, is available below.  This list also provides the workflow flowcharts for each specific change.  The flowcharts include alternative step-by-step descriptions for colleagues who use assistive technology or otherwise have difficulties with the flowchart images.

•   Additional Responsibility Payment (teachers only) (PDF, 66 KB)
•   Change in Contracted Hours (including flexible working) (PDF, 69 KB)
•   Extension to Additional Responsibility Payment (teachers only) (PDF, 68 KB)
•   Extension to Fixed Term Contract/Secondment (PDF, 68 KB)
•   Extension to Temporary Higher Duty/Acting Payment (PDF, 68 KB)
•   Fixed Term Contract to Permanent (for the same post) (PDF, 78 KB)
•   Regrading, Job Evaluation, Job Sizing (PDF, 66 KB)
•   Supply to Fixed Term Contract (PDF, 73 KB)
•   Temporary Higher Duty Payment/Acting Payment (PDF, 66 KB)
•   First Aid Allowance (PDF, 65 KB)
•   Market Supplement (PDF, 67 KB)     
•   Additional Post (PDF, 104 KB)
•   Change of Post (PDF, 104 KB)
•   Change in Salary (PDF, 65 KB)
•   Accelerated Increment (PDF, 65 KB)
•   Career Break (PDF, 47 KB)
•   Change of Location (PDF, 63 KB)
•   Change of Line Manager (PDF, 96 KB)
•   Visa Status (PDF, 65 KB)
•   Flexible Retirement (after approval by Strategic Lead/Head of Service) (PDF, 70 KB)
•   Change in Working Pattern (PDF, 64 KB)

Managers should use MyPKC Staff Portal to submit requests for a single employee with multiple changes.  There are 6 options available to sue in the multiple change option:

Additional Post (existing post)

Change of Post (existing post)

Ext to FTC/Secondments

Change in Contracted Hours

Change of Line Manager

Change in Salary

All options within the one request must have the same start date - please submit separate requests if you require difference start dates.  Finance and HR Teams will progress each request in its entirety therefore, if they need to reject one of the options, the entire request will be rejected.

How to submit a single Change of Circumstance

Watch our handy video guide to submitting a single Change of Circumstance on MyPKC Staff Portal.

How to check the status of your Change of Circumstance

Read our CaseViewer Guidance (PDF, 360 KB) for details of how to check the current status of a Change of Circumstance request submitted via MyPKC Staff Portal.

The Role of Finance and HR Teams

• Finance Team options on Change of Circumstance (PDF, 167 KB)
• HR Team options on Change of Circumstance (PDF, 107 KB)

Guidance and Timeline

• Managers' Guidance - Submission Error (PDF, 83 KB)
• Timeline for submitting requests via MyPKC Staff Portal (PDF, 137 KB)

Correspondence sent to Managers

• Managers' Briefing issued 12 December 2022 (PDF, 69 KB)
• Email to managers sent 16 December 2022 (PDF, 74 KB)
• Email to managers sent 5 January 2023 (PDF, 85 KB)
• Email to managers sent 10 March 2023 (PDF, 92 KB)
• Email to managers sent 18 August 2023 (PDF, 5 KB)
• Email to managers sent 23 August 2024 (PDF, 77 KB)
• Email to managers sent 11 November 2024 (PDF, 77 KB)
• Email to managers sent 18 February 2025 (PDF, 87 KB)